Job Description

Job Profile Receptionist/Office Co-ordinator
Division: UBM International Media
Location: UBMi UAE, Abu Dhabi
Reports to: Marketing Director 

UBM International Media is a division of United Business Media Ltd (www.ubm.com), an agile multinational business media company which is headquartered in London, UK. UBM International Media has offices in Abu Dhabi, Amsterdam, New York, Princeton and Sao Paolo.

The office in Abu Dhabi is the organiser of various trade shows in the Middle East region, amongst which Barbican Turbo (www.barbicanturbo.com) and Adrenaline Sports Live presented by RANI (www.adrenalinesportslive.com).

Job summary

This role is key to the successful running of UBM International Media’s UAE office. It is a wide ranging role requiring good organisational skills and the ability to project a positive welcoming manner at all times.

The job encompasses running the reception desk and managing the office, responding to general enquiries and assisting the finance team with day to day accounts management. There is also a requirement to maintain and develop the UBM databases.

Key Areas

a. Manage incoming calls, emails, etc and pass them on to the relevant person.
b. Manage the office to ensure that IT systems, stationary, HR forms etc are working and processes followed.
c. Assist the finance team with managing accounts including issuing invoices, debt collection, accounts payable, etc.
d. Maintain the UBM database with the direction of the Marketing Director.
e. Provide any other representative and administrative services as required upon request.

Key Success Criteria

a. Excellent internal and external customer relationships.
b. Excellent communication and interpersonal skills.
c. Excellent organisational and time management skills
d. Company values are adhered to at all times.
e. The ability to change and adapt to changing business conditions and objectives.
f. Demonstration of a pro-active and positive attitude.

Preference will be given to bilingual, Arabic and English, speakers.

Please send your CV and cover letter by email to This e-mail address is being protected from spam bots, you need JavaScript enabled to view it   and enter “Receptionist application” in the subject line of the email.